Please read these Terms & Conditions
before registering for an event
organised by The Mindful Tourist®.
They explain participation requirements,
booking arrangements, subscription access,
user accounts and personal-data management.
These general terms apply to our
TMT-hosted Online Meditation,
In-Person Meditation, Online Expressive
Writing and Guided Nature Connectedness
Sessions.
Professional guide training programmes
and independently organised Shinrin-Yoku
events in Japan are governed by their
respective programme or organiser terms.
Because some participants register
for events well in advance,
the following arrangements apply:
The extension for early registration
will be reflected in your
subscription expiration date.
It does not entitle you
to attend additional sessions.
These access periods relate
to the participant information
and membership privileges.
Your booking entitlement
remains for the particular
event and date confirmed
at registration.
Read All Participation, Booking
and User Account Terms
1. Booking and Registration
Participants must select
the appropriate event,
date and subscription plan
during registration.
They are responsible
for providing accurate
contact information
and reviewing participation
and preparation requirements.
Registration and payment
confirmation will be communicated
through the contact details
provided during enrolment.
2. Payment Confirmation
Event-specific member access
may depend on payment verification.
For bank transfers,
participants may be required
to provide a receipt
so payment can be verified
and their subscription activated.
A pending or unpaid registration
does not necessarily provide
access to protected
participant materials.
3. Cancellations and Transfers
Under our standard
discretionary cancellation policy,
participant bookings are generally
non-refundable, except where
applicable consumer law
requires otherwise.
A transfer to another
available event date
or another person may
be requested in advance,
subject to availability,
organiser approval and
any applicable price difference.
Mandatory statutory rights
remain unaffected.
4. Weather and Unforeseen Circumstances
Outdoor sessions may be
postponed, relocated or cancelled
when weather conditions,
fire risk, site conditions
or other circumstances
make the experience unsafe.
Participants will be informed
as soon as reasonably practicable.
Appropriate arrangements
and legally required remedies
will be provided.
Where an event is rescheduled,
any necessary changes
to participant access
will be communicated.
5. The Three Co's
Co-creation:
Facilitators and participants
contribute to the shared
experience through attention,
engagement and personal choice.
Co-responsibility:
The facilitator prepares
the experience and assesses
relevant risks, while participants
follow safety guidance
and recognise personal limits.
Co-being:
We encourage respectful
relationships with ourselves,
other people and the
more-than-human world.
6. Physical and Emotional Safety
Participation is voluntary.
Participants may pause,
modify or decline
an invitation or activity.
Meditation, expressive writing
and nature connectedness
may bring different thoughts,
sensations and emotions
into awareness.
These events are reflective
and educational experiences.
They do not constitute
psychotherapy, medical treatment
or emergency mental-health care.
7. Privacy and Respect
Participants must respect
other attendees' privacy,
personal boundaries
and freedom to choose
whether to share experiences.
Recording, photographing
or distributing another
participant's contributions
without permission
is not permitted.
Online meeting links
and private venue-access
information are intended
only for registered participants.
8. Participant Preparation
Participants should review
the relevant event information,
prepare the recommended
equipment and arrive
or connect punctually.
For online sessions,
this includes appropriate
technical preparation.
For outdoor events,
this includes clothing,
footwear, water and
weather-related precautions.
Relevant accessibility
or participation requirements
should be communicated
in advance where possible.
9. Event Subscription Duration
The standard event subscription
is valid for one calendar month
from registration, as shown
during the registration process.
For participants registering
more than one month before
their selected event, we will
extend the event subscription
until five days after
the event's scheduled end.
For participants registering
one month or less before
the selected event, the
standard one-month subscription
period applies.
At the end of the applicable
period, the event subscription
expires and access to protected
event-specific content ends.
10. Subscription Status and User Login
An event subscription
is a time-limited membership
associated with a
specific event.
The WordPress user account
is the login identity
used to access the website.
Expiration or removal
of an event subscription
does not automatically
mean the user account
has been deleted.
After expiry, the user may
continue to log in
as a free registered user
and browse public
or unrestricted pages.
If a person holds another
valid subscription plan,
the access provided
by that other plan
is not affected solely
by the expiry of this event plan.
11. Access to Participant Entry Pages
Participant entry pages may
contain meeting links,
preparation information,
location guidance,
private event instructions
and other resources.
Access is limited
to eligible registered users
with the corresponding
active event subscription.
Once that subscription expires,
the participant may no longer
access the restricted page
unless access is extended,
renewed or otherwise authorised.
12. Personal Data and Account Deletion
The Mindful Tourist® uses
personal information
for registration administration,
payment verification,
event communication
and participant support.
A registered user account
normally remains in the system
after an event subscription expires.
This allows continued access
to unrestricted website content.
After the event,
participants may request
the deletion of their
website user account
and associated personal data
by contacting
info@themindfultourist.net.
Requests for access,
correction or deletion
of personal information
will be processed according
to applicable data-protection law.
Certain payment or transaction
records may need to be retained
where required by law.
Event registration does not
automatically constitute
consent to unrelated
marketing communications.
13. Changes to Event Arrangements
The organiser may need
to adjust event schedules,
facilitators, meeting details
or practical arrangements
where reasonably necessary.
Material changes will
be communicated to affected
participants, together
with applicable options
and legally required remedies.
14. Consumer Rights
Nothing in these Terms
& Conditions excludes
or restricts mandatory
consumer protections,
data-protection rights
or other legal rights
that cannot lawfully
be waived.
For enquiries, registration
questions, access issues
or personal-data requests,
please contact:
info@themindfultourist.net
Please review the terms before registering.
By completing registration and accepting
the event terms during checkout,
participants acknowledge these conditions,
subject to their mandatory legal rights.